Regulations 

Regulations

Visitors
1.1 Recourse to DC services and facilities is dependent on awareness, understanding and acceptance of these regulations;
1.2 Access to the Documentation Centre is open to anyone over the age of fourteen. Visits may be made by those under this age on requesting special authorisation from the Documentation Centre;
1.3 To access services, no reader card is required with registration carried out at the visitor helpdesk. However, taking out a card provides a range of additional benefits including: discounted photocopying charges, registration on the DC mailing list, joining the DC information distribution system, etc.;
1.4 The Documentation Centre does not allow home loans;
1.5 The Documentation Centre is a place of study, work and reading and individuals are to ensure they act appropriate to such an environment;
1.6 Use of mobile phones is forbidden with such devices turned off or in silent mode;
1.7 Users are to return books consulted to the book trolleys provided for this purpose, to working tables or the visitor helpdesk;
1.8 It is forbidden to drink, eat or smoke in the DC;
1.9 The Documentation Centre holds no responsibility for the personal items and effects of visitors;
1.10 Visitors are to respect the ten minute warning given by members of staff prior to DC closing time;
1.11 Computers provided in the reading room are for study and research only with operational maintenance exclusively carried out by museum technical staff;
1.12 Should these regulations not be duly met or where visitors display patterns of behaviour inappropriate to such surroundings, the DC reserves the right to refuse admission to its facilities.

Copying documentary material
1.13 The use of personal digitalisation or photographic equipment is forbidden.
1.14 The Centre’s documentary copying services may only act where its procedures do not in any way jeopardise the conservation of the respective document.
1.15 Photocopying may be either carried out individually or on request where the individual is not able to personally visit the Documentation Centre and in which case documents are either collected or posted.
1.16 The legislation on copyright and royalties is to be respected whenever undertaking documentary copying (photocopies, digitalisation, etc.).
1.17 Respect for the legislation in effect is the responsibility of each visitor with the DC technical team to warn whenever encountering such irregularities.
1.18 Copies taken are to be for the purpose of research, study or other personal reasons. Their use for any other purpose, such as publication, is subject to legislation and is exclusively the responsibility of the individual.
1.19 The publication of images that are the Fundação Oriente property requires written authorisation requested through the completion of the appropriate form. Republication of images requires this authorisation to be renewed.
1.20 Whenever images belonging to the Fundação Oriente are published, two copies of the respective publication are to be provided to the Documentation Centre.
1.21 Digital copying services are to be requested at the visitor helpdesk , or by e-mail, and in accordance with the following regulations:
1.21.1 The appropriate form is to be completed;
1.21.2 There is a maximum limit of 20 images per visitor/week;
1.21.3 The digital means (CD, DVD) is provided by the service;
1.21.4 The copy is delivered on a mutually agreed date;
1.21.5 Whenever technically possible, copies may be sent by e-mail.
1. 22 The Documentation Centre reserves the right to refuse to copy documental material on the grounds of either its preservation or meeting the legislation in effect.

Document Research
1.23 The document research service was set up to provide lists of documented references.
1.24 This service is carried out based on a previous analysis on the visitor’s information needs.
1.25 The bibliographies established by the document research service are solely for the purpose of supporting and guiding bibliographic research and not for any ends such as publication or academic presentations;
1.26 The Documentation Centre reserves the right to refuse to render this service whenever the request does not fall within the framework of “guiding document research”.